Review & approve
EDSI VMS · drafts waiting for your yes · nothing posts until you approve
Teach the AI a fact
When it gets something wrong, correct it once. It applies to every future draft for EDSI.
instagramtext version
Split-billing a horse across three owners used to mean calculator, scratch paper, and hoping the pennies add up.
EDSI does the math. Penny-exact splits. One invoice per owner. Itemized statements grouped by horse, with your notes intact.
Built for equine ambulatory practices that bill from the truck and need the money to be right the first time.
Desktop, laptop, or iPad — no hardware, no install, just a browser. Field charge entry works offline; syncs when you're back in range.
Demo at edsivms.com
#equineveterinarian #equinevet #ambulatoryvet #vettech #practicemanagementsoftware #equinepractice
linkedintext version
Split-ownership billing in equine practice means three horses on one farm call can generate nine separate invoices — because Horse A has two owners at 60/40, Horse B has four syndicate members, and Horse C has three partners who each want their own statement.
Most practice software treats this as an edge case you work around with notes and manual math. EDSI allocates charges to the penny across ownership percentages, respects start and end dates, and produces one invoice per owner automatically. When you run statements, each person gets exactly what they owe for the horses they own, grouped and itemized. The reconciliation is clean because the system does the arithmetic, not your office manager with a calculator at month-end.
If your practice bills syndicated horses, layered leases, or partnerships where money has to be right the first time, we built this for you. [www.edsivms.com]
#equineveterinary #practicemanagementsoftware
xtext version
Split a $850 Coggins invoice 60/40 between two owners. EDSI calculates $510.00 and $340.00—adds to the penny, every time. Because the math has to be right.
blogtext version
Split-Ownership Billing in Equine Practice: Why Most Software Gets the Math Wrong
A two-year-old filly comes in for fall vaccines. She's owned 50% by the trainer, 30% by one client, and 20% by another. Your invoice total is $127.
What does each owner owe?
If you answered $63.50, $38.10, and $25.40, you're right. If your software gave you $63.50, $38.10, and $25.39, it's wrong — and now you're a penny short, across dozens of horses, every billing cycle.
This is the split-ownership problem. It's specific to equine practice, invisible to software companies that build for small-animal clinics, and harder to solve correctly than it looks.
Why the math matters
Equine vets deal with syndicate ownership, trainer billing, and partnership structures that small-animal software never contemplated. A horse can have five owners. One invoice needs to become five separate invoices, each showing the same line items, each calculated to the cent, and the five totals must add up exactly to the original charge.
Most practice management systems handle this in one of three ways:
They don't. The software assumes one owner per patient. You're on your own with a calculator, separate manual invoices, and a spreadsheet to track who owes what.
They round each line item. The system multiplies the charge by each owner's percentage and rounds to the nearest cent. This is simple, and it's wrong. Rounding errors accumulate. $127 split 50/30/20 becomes $63.50 + $38.10 + $25.40 = $127.00 if you truncate the last cent, or $63.50 + $38.10 + $25.41 = $127.01 if you round up. Either way, the books don't reconcile.
They assign the remainder arbitrarily. The software calculates splits, then dumps any leftover pennies onto one owner — sometimes the first alphabetically, sometimes the largest stakeholder, sometimes at random. It adds up, but good luck explaining to a 20% owner why they're paying an extra two cents this month.
What correct split billing looks like
Percentage-exact allocation means every split is calculated to the penny and the algorithm guarantees the total matches the original charge. The system:
•Validates that each horse's ownership percentages add to exactly 100%
•Respects ownership start and end dates (partnerships change; your software should know when)
•Allocates each line item across owners so the sum is exact, distributing remainder cents proportionally rather than arbitrarily
•Generates one invoice per owner, each showing the same line items and dates, each with the correct split total
EDSI was built for this. Split-ownership billing is not an add-on or a workaround; it's the foundation of the invoicing engine. A horse can have multiple owners. Each owner gets their own invoice. The math is penny-exact. It works the same way whether you're billing two partners or a ten-member syndicate.
What else breaks when billing isn't built for horses
Once you have multiple owners per horse, everything downstream has to account for it:
Statements. If you bill five owners for one horse, you need five separate statements — each grouped by horse, each showing only that owner's portion, each with the correct aging and balance. Sending one statement with all five owners listed doesn't work. Sending five statements with the wrong totals is worse.
Payments. When a 30% owner pays their $38.10, the system has to apply it to *their* invoice, not to the horse's total balance. If they overpay, the credit belongs to that owner. If they underpay, their aging report should reflect it, not the other owners'.
Third-party billing. Often the trainer pays, not the owner. The software needs to route the invoice to the trainer without changing the ownership structure or the math.
EDSI handles all of this. Statements are grouped by horse and generated per owner. Payments are applied to the correct invoice. Third-party billing recipients can be assigned without touching ownership records. And when you run aging reports, the numbers reconcile.
Why this matters in the truck
Most equine practices are ambulatory. You're seeing horses at five farms in a day, and you're entering charges in the truck or on the tailgate between calls. Split-ownership billing doesn't help you if it only works back in the office.
EDSI's field-entry screen works offline. Open it while you have a connection, hit "Prepare for field day," and it downloads the data you need — horses, owners, charge codes. Then you can record charges, vaccines, and notes without internet. Everything syncs automatically when you reconnect, and the sync is safe to retry if the connection drops.
When those charges sync, the split-ownership math happens on the server. You enter the charge once. The system generates the correct invoices for each owner. The pennies add up.
If your current software makes you calculate splits manually, or if your statements are a penny off every month, you're working around a problem that shouldn't exist. The math is solvable. It just has to be built in from the start.
facebooktext version
Your vet bill goes to three co-owners. One pays by card today, one needs it mailed, one wants email. The system should handle that — not you, between farm calls, with a calculator and a printout.
EDSI splits invoices by exact ownership percentage, routes each owner's copy the way they want it (email, print, or both), and lets the one with a card on file pay online. The other two get their statements the way they asked. That's it.
If your billing day ends with manual math and a stack of envelopes, we should talk. Book a demo at www.edsivms.com.
#EquineVet
tiktoktext version
Hook (on-screen text):
"Split-ownership billing that actually adds up to the penny"
Shot list:
1.Close-up: finger tapping a laptop screen showing a horse profile with three owners listed at different percentages (40%, 35%, 25%)
2.Cut to: the Field Entry screen open on a truck dashboard, entering a $150 joint injection charge offline
3.Cut to: three separate invoice PDFs side-by-side on screen — $60.00, $52.50, $37.50 — with a calculator showing they sum to exactly $150.00
4.End card: "Built for ambulatory equine vets. Works offline in the field, syncs when you're back." + logo
Caption:
When a horse has three owners and you bill a farm call from the truck, the math has to be right the first time.
EDSI splits charges penny-exact across percentage owners, works offline between calls, and generates one invoice per owner — so the trainer gets their bill, the syndicate members get theirs, and your AR reconciles.
No hardware. No Windows install. $149–$399/mo, monthly or annual.
See it work → [link in bio for a demo]
#equinevet #vetmed #veterinarymedicine #equinepractice #practicemanagement #ambulatoryvet #vettech #vetlife
youtubetext version
Title: Split-Ownership Billing for Equine Vets — EDSI VMS Demo
Description:
How EDSI VMS handles percentage split-ownership billing: penny-exact allocation, one invoice per owner, and statements grouped by horse with administration dates for racing-commission compliance. Built for ambulatory equine practices. See the billing screen, aging report, and payment allocation in action. Request a demo at www.edsivms.com — Starter plan is $149/month, no setup fee.
Tags:
•equine practice management
•veterinary billing software
•split ownership billing
•ambulatory vet software
•horse vet software
Script Outline
1.Open: The problem (0:00–0:20)
Three owners, one horse, one emergency colic bill. Who owes what? Show a paper invoice with percentages scribbled in margin.
2.The split-billing screen (0:20–1:10)
Screen recording: horse profile with three owners at 50% / 30% / 20%. Add a $1,247 charge. Show the system generating three separate invoices, penny-exact, that sum correctly.
3.Statement delivery and aging (1:10–2:00)
Preview an emailed statement (grouped by horse, line dates = administration dates). Show the aging report with each owner's balance. Walk through a partial payment: oldest invoice filled first, leftover becomes account credit.
4.What it doesn't do (2:00–2:20)
"No owner portal — they get secure pay-links. No QuickBooks sync — CSV export instead. Stripe is the card processor."
5.Pricing and next step (2:20–2:40)
Starter $149/mo (1 vet, 500 horses, split billing included). Professional $249. Practice $399 (adds auto-charge saved cards). Request a demo at www.edsivms.com.
6.Close: The gate (2:40–2:50)
"If your billing has to be right — and split ownership makes it complicated — book a demo. We'll show you the actual software."